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Joboffer number #179413

Administrative Assistant

Nuoroda nukopijuota
Job ad expired!

Job Description

Role Responsibilities

  • Provides general secretarial and administration assistance to Country Manager and wider team.
  • Day to day activities may include: typing, filing, photocopying and translation of documents.
  • Preparation of presentation materials as requested.
  • Plans meetings, company events. Co-ordination of meetings, taking meeting minutes where required.
  • Assists with travel and accommodation for the team and company visitors.
  • Budget monitoring, invoice processing and SAP
  • Maintenance of electronic and hardcopy filing system. Maintenance of Team ‘O’ drive directory structure and co-ordination and maintenance of Web site updates.
  • Maintenance of Country Manager diary.
  • Maintain Team holiday and sickness absence records
  • Mail management – sorting, opening, re-distributing and clearing responses as appropriate.
  • Co-ordination of onboarding process for new employees and contractors within team using onboarding process guidelines to ensure effective transition into the group.


  • Strong academics in read, writing and arithmetic
  • Proven experience working in a commercial environment supporting senior management.
  • Experience of coordinating and managing confidential operational data, records and sensitive personnel data.
  • Strong organisation and data records management.
  • Excellent verbal and written communications skills, ideally with regional languages skills including English.

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Administrative Assistant
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