Job Description

Role Responsibilities

• Provides general secretarial and administration assistance to Country Manager and wider team.
  
• Day to day activities may include: typing, filing, photocopying and translation of documents.
  
• Preparation of presentation materials as requested.
  
• Plans meetings, company events. Co-ordination of meetings, taking meeting minutes where required.
  
• Assists with travel and accommodation for the team and company visitors.
  
• Budget monitoring, invoice processing and SAP
  
• Maintenance of electronic and hardcopy filing system. Maintenance of Team ‘O’ drive directory structure and co-ordination and maintenance of Web site updates.
  
• Maintenance of Country Manager diary.
  
• Maintain Team holiday and sickness absence records
  
• Mail management – sorting, opening, re-distributing and clearing responses as appropriate.
  
• Co-ordination of onboarding process for new employees and contractors within team using onboarding process guidelines to ensure effective transition into the group.

Requirements

• Strong academics in read, writing and arithmetic
  
• Proven experience working in a commercial environment supporting senior management.
  
• Experience of coordinating and managing confidential operational data, records and sensitive personnel data.
  
• Strong organisation and data records management.
  
• Excellent verbal and written communications skills, ideally with regional languages skills including English.

Company offers