Job Description

The candidates will have the unique opportunity to be involved in the growing shared services operation in Kaunas, actively cooperating with colleagues in the office and with local departments in all countries. Main tasks include processing incoming invoices and vendor data, the preparation of payments for sourced products and services and process of releasing payments and resolving discrepancies.

• Review incoming AP invoices from the vendors by checking the correctness of the necessary information on the invoice (check the accuracy and validity of the document, compare them to other documents)


• Perform AP invoice matching/processing following a purchase order and perform GL coding


• Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)


• Verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization


• Generate the proposal list for payments, perform/ book the payments


• Perform bank reconciliations in order to ensure all funds have moved as expected


• Reconcile the accounts payable ledger to ensure that all invoices and payments are accounted for and properly posted


• Perform accounting of down payment/ pre-payment requests and letter of credit


• Maintain copies of vouchers, invoices or correspondence necessary for files


• Communicate with suppliers about invoices’ discrepancies and questions


• Close communication with local finance teams about invoices and payments and other related questions


• Type periodic reports and other records


• Perform audit checks


• Vendor Account maintenance and periodic monthly and annual closing (checks in the AP workflow whether invoices have not been approved yet which have to be considered as a liability in the financial closing)


• Support dispute management

Requirements

• Experience in Accounts Payable processes


• Education in Accounting, Finance, Economics or related discipline


• Attention to details and thoroughness


• VAT law knowledge/experience from non-LT countries would be an advantage


• Understanding of accounting practices


• Experience in a multinational environment, SSC experience beneficial


• Knowledge of SAP would be an advantage


• Knowledge of the AP workflow xFlow/ xSuite invoices would be an advantage


• IT skills including Excel and Outlook


• Flexible approach with a strong team spirit


• Professional style when dealing with business clients


• Compliance & controllership mind-set


• Knowledge of Corporate Finance would be an advantage


• Written and verbal fluency in English


• Knowledge of Polish language (at least A2) is a MUST

Company offers

• Possibility to work in an international organization with a network of excellent finance and business professionals


• Great atmosphere and a comfortable working environment in one of Kaunas’ most modern business locations


• Stable employment conditions and extensive development opportunities


• Attractive salary in line with the importance of the role