Job Description

• Coordinate and/or participate in maintenance activities such as lighting, heating, ventilation, sewerage and other similar systems supervision. Call emergency services in cases when the problem can’t be removed by yourself.
  
• Coordinate daily activities providing maintenance and repair in assigned buildings. Effectively communicate with internal and external stakeholders, service providers.
  
• Participate in inventory checking process.
  
• Administrate and supervise parking process.
  
• Ensure and implement guidelines for furnishings, inventory, new purchase and repair of existing furniture.
  
• Take care of buildings security administration and keys.
  
• Work with direct manager to organize and execute all executive and associate cubicle and office moves. Communicate move instructions and requirements with departments and all associates to include supplies for move.
  
• Coordinate facilities actions as required for special events.
  
• Manage conference rooms including scheduling, set up, break down and storage of equipment and furniture.
  
• Prepare reports assigned to capture associates, space and cost related to moves and the buildings.
  
• Effectively and frequently communicate with direct manager on all operating issues for the facilities, meet budget guidelines for spending in designated areas.
  
• Substitute Office Administrators when needed.
  
• Help to carry or transport various goods according to the needs.
  
• Perform other duties as assigned by direct manager.

Requirements

• Preferable experience of working with contractors and suppliers.
  
• Preferable experience of providing a facilities or maintenance service in a busy organization.
  
• Strong knowledge of Microsoft Word, Excel, PowerPoint.
  
• Ability to stay organized while multi-tasking and work well in a fast-paced environment.
  
• Experience of complaints handling and follow up procedures.
  
• Ability to deal tactfully, calmly and effectively with a wide range of people from within and outside the organization.
  
• Ability to work independently with minimal supervision.
  
• Strong English language skills.
  
• Good attention to details.
  

Additional information

We'll inform just selected candidates.
Confidentiality is guaranteed.