Reconciliation Specialist, Payments Business and Finance

As a Reconciliation Specialist, you’ll play a key role in safeguarding client funds and ensuring we meet our EMI licence obligations. You’ll be responsible for daily reconciliations, protecting “Relevant Funds” (client money), and working closely with Finance, DSA and Treasury to ensure accuracy and compliance.

This role acts as a key control point between client and company funds, ensuring strict segregation at all times. You’ll manage the daily safeguarding workflow, helping keep Vinted Pay fully capitalised and regulator-ready.

• Perform daily "Internal vs. External" reconciliations for all safeguarding accounts across multiple currencies and banking partners using a third party reconciliation tool
• Verify that the funds held in safeguarding accounts match the total customer liability on the internal platform/ledger
• Own the end-of-day safeguarding control, ensuring the segregation of client and company funds is always maintained
• Perform monthly PSP invoice and similar reconciliations to ensure accuracy and liaise with relevant stakeholders to resolve discrepancies
• Identify, investigate, and resolve reconciliation breaks (discrepancies) in a timely manner
• Partner with Payments, Operations and Tech teams to identify root causes of mismatches (e.g. timing differences, FX impact, system issues) and drive sustainable fixes
• Maintain a detailed log of all breaks and resolution steps for audit purposes
• Assist in the preparation of the daily/monthly Safeguarding regulatory reports
• Support external annual audits by providing accurate data samples and process documentation regarding client fund protection
• Stay updated on relevant regulations (e.g., PSR, EMR, CASS15, PSD2/3 etc)
• Identify manual bottlenecks in the reconciliation process and propose automation strategies
• Assist in maintaining and updating the Safeguarding Policy and Procedure manuals

• Have experience in Finance Operations, Treasury, or Reconciliations, ideally within a FinTech, Payments, or Banking environment
• Experience with reconciliation software is a plus (e.g., AutoRek, Ledge, Aurum)
• Understanding of the concept of Safeguarding, Segregation of Funds, and general ledger accounting
• Highly detail-oriented, with strong analytical thinking and the ability to work accurately under daily deadlines

Nice to have

• Basic knowledge of SQL or data visualization tools (Pigment etc.) is desirable
• Proficiency in Microsoft Excel or equivalent is desirable

• The opportunity to benefit from our share options programme
• 25 working days of holiday
• Access to all the tools & tech needed for work
• Home office support: we provide IT workstation equipment and a personal budget of up to €540 for home workplace furniture
• Private health insurance
• Digital mental and emotional health support and Employee Assistant Program (EAP)
• Frequent team-building events
• A personal monthly budget for shopping on Vinted
• The opportunity to spend up to 90 days per year - 21 of which can be spent working outside of the EU - on workation
• A dog-friendly office
• In Vilnius office: gym & in-house meals at friendly prices