ADMINISTRATION ASSISTANT

The company plans to transfer part of their production to Klaipėda (Lithuania) opening a new factory with 15-20 employees at the beginning. The company is looking for an Administration Assistant to support the Management Team. At the start-up phase of the new factory bigger part of the Administration Assistant’s responsibilities will include administrative tasks, later on - more focus will be directed to support the internal sales organization.

Job responsibilities:

• General assistance and secretarial tasks including appointments and travel planning (when it is allowed to travel).
• Being a contact to all team, department heads, and management regarding Lithuania branch or administration related questions.
• The organization, preparation, and coordination for manager's meetings and visits.
• Supporting the Production & Sales Manager regarding the recruitment process in Lithuania.
• Collecting the data and preparing the presentations, reports, and analysis of company key figures.
• Independent processing of sales support projects and tasks, and support for marketing related tasks for the sales organization.
• Close cooperation and cross-process coordination with other departments.

• Fluent in English, written and oral.
• Good MS Office package skills (Excel, Word, Powerpoint).
• Experience in assistant or administrational tasks.
• Strong initiative, confident, and able to work independently (an implementer who gets things done).
• High customer and service orientation.
• Excellent written and verbal communication skills.
• Deliver on time and manage strict deadlines.
• Targeted and structured thinking.

Advantages:

• Experience using CRM.
• German or Norwegian language skills.
• Bachelor or Master degree in commercial-related subjects such as business administration, organization, leadership, or similar.

• Challenging tasks in an innovative and international environment.
• Individual on-boarding and further training opportunities and competency exchange.
• Motivating, family-like atmosphere.
• Opportunity to be part of the growing sustainable large scale company in Klaipėda.
• Visits to Norway and Denmark for training purposes (when the situation lets).