Corporate Administrator - Corporate Secretarial

About the Team & Business Line You will be part of the Corporate Secretarial team, which helps entities meet their governance and regulatory responsibilities. The team prepares corporate documents, supports board and shareholder meetings, maintains company records and coordinates regulatory filings. Working in a dynamic environment, you will liaise with clients, directors, legal advisers and other service providers to complete corporate actions accurately and on time. You will work alongside experienced professionals, providing corporate secretarial support to companies within fund structures.

• Organise board and shareholder meetings by liaising with relevant stakeholders and external service providers, coordinating meeting arrangements and preparing meeting materials and minutes.
• Handle company incorporations, changes to company details, liquidations and other corporate activities, including preparing and coordinating the required documents.
• Take care of the opening and closure of client bank accounts, including preparing the required documentation and communicating with major international banks throughout the process.
• Coordinate the signing and delivery of documents with clients, colleagues, lawyers, notaries and other relevant parties.
• Prepare and monitor statutory and regulatory filings with the relevant authorities.
• Handle Know Your Customer (KYC) requests received from banks, auditors, tax advisers and other external service providers by collecting the required documents and preparing the relevant forms.
• Maintain company records, registers and internal databases, ensuring that documents and information are complete, accurate and up to date.
• Review routine documents prepared by junior colleagues, provide helpful feedback and support them with day-to-day questions.
• Take ownership of assigned tasks and keep senior colleagues informed of progress, delays or matters requiring their review.

• A degree in Law, Business, Economics, Linguistics or a similar field.
• At least one year of experience working with clients.
• Fluent in English, both written and spoken.
• Interested in developing a career in corporate secretarial services, business operations or client service.
• Strong attention to detail and the ability to work accurately with documents and data.
• Client-focused, with a commitment to providing a reliable and professional service.
• A team player with strong interpersonal and communication skills.
• Willingness to learn and develop new skills.

Nice to have

• Experience working with business clients or in an area related to corporate governance would be an advantage.

• We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs.