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Joboffer number #206483


CV Market client
Nuoroda nukopijuota
Job ad expired!

Job Description

  • Prepare materials needed for meetings, trainings, on boarding process, various events, conference calls, or on-site visitors and make sure the conference rooms are ready for meetings, conference calls, webinars, and/or visitors.
  • Greet visitors and guests in a polite, helpful manner. Determine nature of business or appointment and notify the appropriate individual.
  • Understand and effectively use the telephone system to receive and route all designated incoming call to the appropriate team or individual.
  • Receive and accurately distribute documents, mail, packages, and telephone messages to the appropriate team or individual.
  • Prepare travel arrangements.
  • Maintain various company calendars (e.g. Birthday/Anniversary, Manager/Specialist and Corporate Calendar).
  • Order office supplies and keep supplies at acceptable levels.
  • Manage office equipment maintenance including scheduling repairs.
  • Maintain organization of corporate documents in file cabinets and storage areas.
  • Maintain security on building including working with door codes/alarms and visitor badges.
  • Perform Orbitz for Business corporate administrator functions.
  • Work together with key vendors.
  • Meet routine deadlines and work schedules as well as timely and accurate completion of special projects, events and any other duties as assigned.
  • Understand, support, enforce, and comply with departmental and company policies, procedures and Standards of Business Ethics and Conduct.
  • Prepare work certificates and guest cards
  • Manage IMX logo products (determine needs, search for suppliers, make orders)
  • Update list of imx cars; manage parking passes
  • Update medical screening schedules; manage newcomers’ medical cards
  • Manage after work activities (volleyball, Thursday drinks, poker tournaments and etc).
  • Help organizing various events: open days, career days, teambuilding activities, social events and so on.
  • Manage “Perdavimo priėmimo/grąžinimo aktus”
  • Order flowers to congratulate employees on various occasions.

Reporting Relationships:

The Administrator reports jointly to HR Manager.


  • A minimum of two years’ experience as an administrator
  • Strong knowledge of Microsoft Word, Excel, PowerPoint.
  • Excellent English language skills.
  • Highly self-motivated and directed.
  • Excellent organizational skills.
  • Logical and efficient, with keen attention to detail.
  • Very strong written and verbal communication skills.

Company offers

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