Job Description
• Prepare materials needed for meetings, trainings, on boarding process, various events, conference calls, or on-site visitors and make sure the conference rooms are ready for meetings, conference calls, webinars, and/or visitors.
• Greet visitors and guests in a polite, helpful manner. Determine nature of business or appointment and notify the appropriate individual.
• Understand and effectively use the telephone system to receive and route all designated incoming call to the appropriate team or individual.
• Receive and accurately distribute documents, mail, packages, and telephone messages to the appropriate team or individual.
• Prepare travel arrangements.
• Maintain various company calendars (e.g. Birthday/Anniversary, Manager/Specialist and Corporate Calendar).
• Order office supplies and keep supplies at acceptable levels.
• Manage office equipment maintenance including scheduling repairs.
• Maintain organization of corporate documents in file cabinets and storage areas.
• Maintain security on building including working with door codes/alarms and visitor badges.
• Perform Orbitz for Business corporate administrator functions.
• Work together with key vendors.
• Meet routine deadlines and work schedules as well as timely and accurate completion of special projects, events and any other duties as assigned.
• Understand, support, enforce, and comply with departmental and company policies, procedures and Standards of Business Ethics and Conduct.
• Prepare work certificates and guest cards
• Manage IMX logo products (determine needs, search for suppliers, make orders)
• Update list of imx cars; manage parking passes
• Update medical screening schedules; manage newcomers’ medical cards
• Manage after work activities (volleyball, Thursday drinks, poker tournaments and etc).
• Help organizing various events: open days, career days, teambuilding activities, social events and so on.
• Manage “Perdavimo priėmimo/grąžinimo aktus”
• Order flowers to congratulate employees on various occasions.
Reporting Relationships:
The Administrator reports jointly to HR Manager.
Requirements
• A minimum of two years’ experience as an administrator
• Strong knowledge of Microsoft Word, Excel, PowerPoint.
• Excellent English language skills.
• Highly self-motivated and directed.
• Excellent organizational skills.
• Logical and efficient, with keen attention to detail.
• Very strong written and verbal communication skills.
