Office Coordinator - fixed 1 year contract

Key Responsibilities
• Coordinate the company's relocation to a new office, ensuring a smooth transition from planning to move-in.
• Act as the main point of contact between employees, suppliers, contractors, and building management.
• Coordinate office setup activities, including furniture, equipment, workplace services, and employee workstations.
• Track project timelines, follow up on key actions, and ensure tasks are completed on schedule.
• Keep employees informed throughout the relocation process and support change management activities.
• Organize office opening preparations and help create a positive employee experience in the new workplace.
• Oversee day-to-day office operations after the move and support ongoing office administration activities as needed.
• Support onboarding activities and workplace setup for new employees.
• Prepare and maintain office procedures, guidelines, and administrative documentation.

What we are looking for:
• At least 2 years of experience in an Office Coordinator, Office Administrator, or similar administrative role in a medium-to-large company.
• Strong verbal and written communication skills in English and Lithuanian.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, PowerPoint, and Teams.
• Ability to work independently, prioritize tasks, and manage multiple responsibilities simultaneously.
• Strong attention to detail and a proactive mindset.
• Familiarity with SAP and experience in an office relocation project within an international, matrix organization would be considered a strong advantage.

What we offer:
• Modern and comfortable office environment.
• Complimentary coffee, tea, and a variety of office snacks.
• Free on-site parking.
• A supportive and collaborative team culture.
• Opportunities to take ownership and make a visible impact.