Program Team assistant

OVERALL RESPONSIBILITY

Assistant is responsible for supporting projects implementation, ensuring quality and results by:

• Providing support to projects implementation, guaranteeing quality, efficiency and effectiveness.
• Supporting planning, monitoring and evaluation activities of the projects, in articulation with the Manager/ Program Team Lead.

Coordinating and organizing day-to-day programmatic administration activities of the EHRA Program team and supporting program staff.

TASKS:

• Provide administrative and logistical support for project managers and officers;
• Assist assigned managers and program team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries;
• Assist in the elaboration of project work plans, reports and other program materials. Draft contracts, TORs and other documents with direction from manager/officer;
• Process financial documents including contracts, expense reports, invoices, etc.;
• Assist managers /officers in organizing meetings and events: draft agenda, communication with participants, writing minutes, etc. Work with and maintains data filing for events;
• Liaise and communicate with project consultants, if necessary, under direction of manager/officer;
• Conduct research and provide support to one or more staff members in regard to project and programmatic efforts;
• Assist in preparation tender reports and announcements;
• Support to follow-up on tendering process: communication with participants, etc;
• Perform any other tasks assigned by the managers and officers .

• University degree, preferably in administration, social sciences, international relations, law or related area
• A minimum of 2 years of relevant, practical working experience as assistant or in administration of projects
• Good command of English and Russian both oral and written (knowledge of other languages is a plus).
• Experience and comfort working with diverse communities (people who use drugs, sex workers, LGBTIQ+, people living with HIV etc.) will be considered as an advantage.
• Experience in the areas of Human Rights, Public Security or related subjects will be considered as an advantage.
• Experience in the usage of computers and office software packages (MS Word, Excel, Power Point, etc.).

• interesting dynamic and responsible work
• work in a friendly and professional company