Senior Reconciliation Specialist

As a Senior Reconciliation Specialist, you’ll be a subject-matter expert in safeguarding and reconciliations for Vinted Pay. You’ll own the daily control that protects “Relevant Funds” (client money) and keeps client and company funds strictly segregated, take on the most complex investigations, and drive the projects and documentation that keep our safeguarding framework scalable and audit-ready. You’ll work closely with the Team Manager, Finance, Treasury, Compliance, Payments and Tech, and with our banking and PSP partners

• Own the daily internal and external safeguarding reconciliations and the end-of-day safeguarding control across all accounts, currencies and banking partners, making sure any shortfall or excess is corrected within regulatory timelines.
• Perform monthly PSP invoice, fee and settlement reconciliations and resolve discrepancies with partners.
• Investigate complex cash management, FX and safeguarding issues (e.g. funding shortfalls, FX differences, unallocated funds, cut-off mismatches), quantify the impact and work with Payments, Operations and Tech to fix root causes.
• Support the Team Manager on escalated issues, such as high-value or aged breaks, partner disputes and potential safeguarding incidents.
• Act as the reconciliation and safeguarding expert on third-party platform implementations (reconciliation tools, banking partners, PSPs, new currencies): define requirements, run UAT and support go-live.
• Identify manual bottlenecks and deliver automation with Data and Tech.
• Write and maintain process descriptions, procedures, control documentation and the Safeguarding Policy, and keep an audit-ready break and incident log.
• Prepare daily and monthly safeguarding regulatory reporting and support internal and external audits.
• Share expertise with colleagues and track regulatory developments (e.g. PSD2/PSD3, EMD, FCA CASS 15).

• 4+ years in reconciliations, safeguarding, treasury operations or finance controls in an EMI, payment institution, bank or high-volume fintech.
• Hands-on experience with safeguarding or client-money reconciliations, controls and audits, and a strong grasp of segregation of funds, general ledger accounting and payment flows (PSP settlements, payouts, FX).
• Experience implementing or configuring a reconciliation platform (e.g. AutoRek, Ledge, Aurum, Duco) or contributing to finance-system projects.
• Working SQL and advanced Excel; experience with BI or planning tools (e.g. Looker, Pigment) is a plus.
• Clear writer and communicator: you produce audit-ready documentation and explain complex issues to stakeholders at all levels.
• Detail-oriented and calm under daily deadlines, with sound judgement on when to escalate. Fluent English.

• The opportunity to benefit from our share options programme
• 25 working days of holiday
• Access to all the tools & tech needed for work
• Home office support: we provide IT workstation equipment and a personal budget of up to 540 for home workplace furniture
• Private health insurance
• Pension plan with flexible contribution options and a matching contribution from Vinted
• Confidential Employee Assistance Program (EAP) for you and your family
• Frequent team-building events
• A personal monthly budget for shopping on Vinted
• A dog-friendly office
• In Vilnius office: gym & in-house meals at friendly prices
• In Kaunas office: a monthly lunch allowance, and a once-a-week provided in-house lunch and breakfast