Administration Manager (204473BR)

Position Summary:

Trusted advisor to the organization, responsible for the supervision of all office administration and related organizational affairs activities. To lead, coach and develop office administration team.

Key Responsibilities:

• Implement critical Site related administration actions, programs, and initiatives linked to business plans.
• Partner with management on specific site admin related actions and project implementations.
• Provide support to Executive Site Leadership team.
• Act as a change agent and support key change management initiatives for the site and/or assigned business teams.
• Coach and supervise the work and performance of the Office Administrators team.
• Manage the entire process and all related organizational activities with regards to the Company site visitors and business trips.
• Manage the budget dedicated to the office and ensure the timely quality procurement of office supplies and technical equipment.
• Manage the process, effectiveness and compliance to the regulations applicable to the management of the incoming and outgoing Company correspondence.
• Manage the system and the process of archiving the company correspondence and clerical documents.
• Drive and support the process of Management review and all related activities according to Quality Management requirements.
• Drive and support the organisation of the Company events, consult and align with relevant stakeholders regarding the budget, venues, accommodation, entertainment and hospitality, corporate gifts, etc.
• Manage the budget of the Company‘s media subscriptions and books.
• Oversee the planning and design of the office workspace as well as work, rest and other meeting spaces in cooperation with other relevant departments.
• Provide and drive the implementation of proposals as to how to improve the delivery of the main responsibilities and the office administration function.

Requirements:

• University degree (degree in business administration is an advantage).
• Fluent in Lithuanian and English.
• Computer literacy (MS Office).
• Must have at least 5 years experience in managerial role leading a team.
• Proven experience in leading implementation of programs and processes that yield positive results.
• Experience of effective challenging and influencing at senior manager level.
• Ability to manage own time and workload and juggle conflicting priorities.
• Demonstrate evidence of influencing and coaching skills.
• Strong process improvement orientation.
• Strong analytical skills.
• Ability to work in a complex matrix managed environment with the skills to influence and lead people through personal and professional credibility.
• Commercial and manufacturing business knowledge and orientation.
• Expertise in behavioral change and the change process; experience and knowledge of change management principles and methodologies.
• Exceptional listening skills with an emphasis on understanding, empathy and a high affinity to effectively work together with people of many different cultures.
• Ability to work in a fast-paced, complex, and rapidly growing/changing work environment; demonstrate organization and prioritization skills.
• Self-motivation with a bias for action and a keen sense of urgency.

The Company offers:

• The innovative environment of the rapidly growing international company
• High performing, driven and supportive working culture and outstanding development possibilities to increase your potential
• An exciting opportunity to be part of a dynamic global organization and work with experienced professionals
• One time payment for relocation to Vilnius
• Flexi work opportunities (home work combined with office work)
• Monthly salary from 2800 to 4300 EUR before taxes and motivational compensation package