2022-07-29 11:26:48
2023-02-22 15:25:07

Executive assistant

CVMarket.lt klientas
1500 - 2500 €/m Gross
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Job Description

  • Office management: oversee the daily operations of the office, ensuring a smooth and efficient work environment. Manage office supplies, equipment, and maintain the office condition.
  • Invoices management: handle the processing and filing of all invoices. Ensure timely payment of invoices, manage expense forms.
  • Recruitment support: assist in the recruitment process by posting job ads, screening resumes, scheduling interviews, and conducting preliminary phone calls.
  • Inventory support: assist the Finance Manager with inventory management by maintaining accurate records of office assets and supplies.
  • Event coordination: plan and execute Mediq BSL events, including meetings, conferences, and office celebrations, ensuring they align with the company's culture and objectives.
  • Office life and traditions: foster a positive office culture by coordinating office traditions and initiatives that promote team bonding and employee engagement.
  • Ad-Hoc tasks: take on additional responsibilities as needed to support the executive team and office operations.
  • Health and Safety compliance: ensure the office adheres to health and safety regulations. Manage related documentation and conduct safety drills as required.

Requirements

  • Bachelor’s degree/Student in Business Administration or related field.
  • Experience as an Executive Assistant, Office Manager, HR Admin or similar role.
  • Good organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Helpful, proactive and responsible.
  • Familiarity with office management procedures and basic accounting principles.
  • Proficiency in MS Office and office management software.
  • Ability to handle confidential information with discretion.
  • A proactive approach to problem solving and strong decision-making capabilities.
  • Excellent written and verbal communication skills in English (C1/C2 level).

 

Company offers

  • Health insurance
  • Travel insurance
  • Parking compensation
  • Additional learning budget
  • Additional 2 Sick days per year
  • Growth and career opportunities.