Administrative Assistant

Our client, an international pharmaceutical company is urgently looking for Admin Assistant for its Commercial department in Vilnius, Lithuania.

Hybrid position - Remote / Vilnius Office

Job description:

Administrative support and coordination for Commercial department in Lithuania, including:

• Administrative support for commercial and marketing events;
• Tracking of contracts, invoices, payments and budget offers/vendor communication and reconciliation.
• Financial budget support including budget tracking/PO creation and monitoring and Medical Advisor expense support
• Archiving support and audit support
• Assistance to commercial team in meeting logistics, coordination (internal, external) and documentation
• Preparation and maintenance and upload of documents (including Meeting Minutes, Medical Advisor created APIs/SSIs etc.) to the designated site
• Reference support for Medical Education platform
• Ad Hoc tasks related to commercial team activities.

• 3+ years of administrative assistant experience;
• Experience in events management;
• Advanced ability using Microsoft Office (Outlook, Word, Excel, Power Point);
• SAP experience processing & running expense reports, purchase orders, payment requests, and vendor add forms;
• Analytical ability, independent judgment, and problem-solving capabilities, attention to details;
• Proficiency in Lithuanian and English.

2000,00 - 2500,00 €/month gross salary