Operational Travel Coordinator

You will join our Professional Services team within Group Procurement, including 13 team members based in Denmark and Lithuania. Professional Services are responsible for Category Management of HR, Consultancy, Legal, Marketing & Communication and Travel Meetings & Events. We are an energetic, fun and flexible workplace and a company with many opportunities, additional benefits, good atmosphere and a Scandinavian culture.

 
You will be part of Travel, Meetings & Events team, reporting to head of Professional Services, and your workplace will be in Vilnius, Lithuania. You must expect some travelling.
 
Focus area:

Your responsibility will be to take ownership of the day-to-day operational travel management tasks and projects, including but not limited to:

• Communicate with Danske Bank travellers, travel bookers and meeting planners (this does not include booking of travel or meetings)
• Coordinate implementation of supplier agreements and follow-up on service obligations (travel agency, airlines, hotels, conference venues etc.)
• Maintain and optimize travel agency set-up and processes from booking to accounting
• Update Travel and Meetings sites on the Intranet (SharePoint)
• Support Category Manager on different tasks e.g. prepare sourcing activities; make PowerPoint presentations and reports in Excel to Stakeholders.
• Handle procurement related admin tasks
• Lead projects – on ad hoc basis

• You are an extrovert person who is motivated by servicing others
• You are used to communicate at a senior level and fluent in English (both oral and in writing)
• You take on the responsibility in a pro-active way and you are a real ‘doer’
• You are a quick learner and like working on your own (on the distance from your team)
• You are a good coordinator and will take projects to the end without missing important tasks and deadlines
• Your background could be an executive assistant or similar. Experience from corporate travel e.g. travel agency will be an added benefit.

• One of the leading Global Service Centre in Lithuania
• A growing, international company which concentrates on innovative business facing solutions
• Leaders who inspire you to succeed
• An excellent place to grow your career and develop competences
• A  collaborative Scandinavian culture